Re: planning Dr A get together?

[Guest guest]

Off the top of your head huh??? Wow, yes we need your help! Ninaomhasen <skwilks100@...> wrote: Well, how I would proceed would be to set up two polls. . . Leave them open for about a month or six weeks. One, do you plan to attend or not (that would give you idea of how many to plan for). Be sure to ask HOW MANY will be coming if they plan to attend, and do they need own room or will share etc. Second, maybe list some possible activities and ask rating from one to five, how likely people would be to attend that sort of meeting or activity. Also, have open box for suggestions for activities.The six weeks would give people time to think and see if they could make it. (Set up reminders for the poll, to post

themselves weekly, and one last one the day before the poll closes.) That would give you a good guesstimate on how many rooms etc. and how many people to plan for. It would also be a start, so you know what to look for as far as speakers, activity planners etc.Six weeks from now puts us into early May. That would leave a good two months for July to roll around. Two months or ten weeks ish, though not A LOT of time, should be enough to plan a good shebang, reserve rooms etc. And actually, there is more time than that if it ends up being planned for late july or early august. Also, if Nina thinks it is necessary, she could reserve the rooms earlier than when the poll closes, once she sees how much of a response there is.I would figure out cost for rooms etc, and open up freebie reservation for the event as early as May 15. (ie reserve your space, but its not confirmed until

reservation paid for). Make June 1 or so the date paid reservations are open (by that time, a month or six weeks from when event is to occur, you should know how much money you will need per person etc). Leave reservations open until a month or three weeks before the event. That should be enough time to either cancel excess hotel rooms, or add more if needed, without problem. Also, it is normal for this sort of event to have a slightly less expensive early bird reservation fee, then the reservation cost goes up a little and then a tad more, so that it will encourage early reservations. You can make last minute reservations possible on an as available basis, ie the cost is more, and they have to contact nina or whomever first, so that she can confirm first that there is room at the hotel and add to reservation or whatever, and if there is room, they send money etc.Sorry this is long winded, but

Ive spent more time than I care to think about, attending, as well as planning, this sort of junk.This is just a simple rough plan off the top of my head, if anyone is interested in help of any sort let me know! It obviously isnt detailed, as to planning the event itself, just a start for you, since if this is to happen in summer, some planning would need to take place now.Or, if anyone needs me to plan any portion of the event, let me know how I can help if I can! Im always open to giving my opinion, LOL!I'm not> sure what should happen first. Maybe we should get> some idea of how many people would want to attend and> what kind of things we ought to have--like Drs.,> speakers, clothing exchange, panel discussions,> nutrition info, success stories, booths, etc.

[Guest guest]

I agree!!!!

Penny

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