Guest guest Posted December 29, 2008 Report Share Posted December 29, 2008 Sangeetha- are you doing open access scheduling?it will be really great to see your HYH dataIf I can help you let me know Ok Here is what I am doing differently from myu prior office set up 1.paycycle $42/month/ direct deposit/ efile/ 2.tsheets for time sheets ( free service) 2 accounts 3.web appointments $9.99per month. 4.email ( very useful for capitated patients) 5.credit cards (quickbooks credit card kit) 6.thinking of lockbox services for money deposits and cash management 7.erxnow for refill request ( free) 8.onebox for virtual pbx ($49.99 per month) very flexible for my needs which include several calls from the hospital directly forwarded to my cell phone- much improved communication with nurses), messages can be forwarded to phone tag for trancription then forwarded to My office manager's email/me cell phone 9.Phonetag for transcribed voice mail ( my cell phone and office hospital calls) 10.Sharps by mail 11Amazing Charts 12.Plan to start using HYH 13.Less space( one exam room only) 14.quality employees(pay them well) Question: Am I missing something ? Sangeetha -- If you are a patient please allow up to 24 hours for a reply by email/please note the new email address.Remember that e-mail may not be entirely secure/ MD ph fax Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 30, 2008 Report Share Posted December 30, 2008 Hi I havent started yet on the HYH. I am using open access scheduling. I also remembered that I use 1.Mozypro for auotmated backups 2.fujitsu scansnap for scanning 3.In office instant messaging from reception computer to exam room and vice versa- just love it, there are no interruptions, but all thought are captured- so If I need to arrange for home health/ dme /labs /xrays etc etc, I jus im my receptionist who starts working on it( and has stuff /paperwork ready for the patient as he/she leaves 4.office uses email to text me when I am out of the office. Are there any other obvious lifehacks I am missing? in my long list I still need to do a better job of 1.inventory management 2.set up an office operations manual that can easily be referenced by my 2 wonderful part time employees 3. using patient emails for previsit preparation 4. using formularies in amuch smarter way to reduce callbacks , " " wrote: > > Sangeetha- are you doing open access scheduling? > > it will be really great to see your HYH data > If I can help you let me know > > > > > On Mon, Dec 29, 2008 at 2:54 PM, Sangeetha Murthy < > sangeethamurthy@...> wrote: > > > Ok Here is what I am doing differently from myu prior office set up > > > > 1.paycycle $42/month/ direct deposit/ efile/ > > 2.tsheets for time sheets ( free service) 2 accounts > > 3.web appointments $9.99per month. > > 4.email ( very useful for capitated patients) > > 5.credit cards (quickbooks credit card kit) > > 6.thinking of lockbox services for money deposits and cash management > > 7.erxnow for refill request ( free) > > 8.onebox for virtual pbx ($49.99 per month) very flexible for my needs > > which include several calls from the hospital directly forwarded to my > > cell phone- much improved communication with nurses), messages can be > > forwarded to phone tag for trancription then forwarded to My office > > manager's email/me cell phone > > 9.Phonetag for transcribed voice mail ( my cell phone and office > > hospital calls) > > 10.Sharps by mail > > 11Amazing Charts > > 12.Plan to start using HYH > > 13.Less space( one exam room only) > > 14.quality employees(pay them well) > > > > Question: Am I missing something ? > > > > Sangeetha > > > > > > > > > > -- > If you are a patient please allow up to 24 hours for a reply by email/ > please note the new email address. > Remember that e-mail may not be entirely secure/ > MD > > > ph fax > Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 30, 2008 Report Share Posted December 30, 2008 I also use Skypeout as my second telephoneline $2.95 a month unlimited ..Keeps my first line open for incoming calls while I have lenghty conversations with patients . I will set up the paypal link. Thanks for that very nice post. Sangeetha > > > > > Ok Here is what I am doing differently from myu prior office set up > > > > > > 1.paycycle $42/month/ direct deposit/ efile/ > > > 2.tsheets for time sheets ( free service) 2 accounts > > > 3.web appointments $9.99per month. > > > 4.email ( very useful for capitated patients) > > > 5.credit cards (quickbooks credit card kit) > > > 6.thinking of lockbox services for money deposits and cash management > > > 7.erxnow for refill request ( free) > > > 8.onebox for virtual pbx ($49.99 per month) very flexible for my needs > > > which include several calls from the hospital directly forwarded to my > > > cell phone- much improved communication with nurses), messages can be > > > forwarded to phone tag for trancription then forwarded to My office > > > manager's email/me cell phone > > > 9.Phonetag for transcribed voice mail ( my cell phone and office > > > hospital calls) > > > 10.Sharps by mail > > > 11Amazing Charts > > > 12.Plan to start using HYH > > > 13.Less space( one exam room only) > > > 14.quality employees(pay them well) > > > > > > Question: Am I missing something ? > > > > > > Sangeetha > > > > > > > > > > > > > > > > > -- > > If you are a patient please allow up to 24 hours for a reply by email/ > > please note the new email address. > > Remember that e-mail may not be entirely secure/ > > MD > > > > > > ph fax > > > Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 30, 2008 Report Share Posted December 30, 2008 Sangeetha: Have you tried Onebox's transcription? Not sure how it compares in quality or price to Phonetag but since you already use Onebox.... Carla Gibson Ok Here is what I am doing differently from myu prior office set up1.paycycle $42/month/ direct deposit/ efile/2.tsheets for time sheets ( free service) 2 accounts3.web appointments $9.99per month.4.email ( very useful for capitated patients)5.credit cards (quickbooks credit card kit)6.thinking of lockbox services for money deposits and cash management7.erxnow for refill request ( free)8.onebox for virtual pbx ($49.99 per month) very flexible for my needswhich include several calls from the hospital directly forwarded to mycell phone- much improved communication with nurses), messages can beforwarded to phone tag for trancription then forwarded to My officemanager's email/me cell phone9.Phonetag for transcribed voice mail ( my cell phone and officehospital calls)10.Sharps by mail11Amazing Charts12.Plan to start using HYH13.Less space( one exam room only)14.quality employees(pay them well)Question: Am I missing something ?Sangeetha-- If you are a patient please allow up to 24 hours for a reply by email/please note the new email address.Remember that e-mail may not be entirely secure/ MD ph fax Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 30, 2008 Report Share Posted December 30, 2008 Hi Carla, I think its the same price and same quality , I hear. I find it so useful .I am not jumping up to catch every call, knowing I'll get all the information soon enough without checking my voicemail! Sangeetha > > > > > > > Ok Here is what I am doing differently from myu prior office set up > > 1.paycycle $42/month/ direct deposit/ efile/ > 2.tsheets for time sheets ( free service) 2 accounts > 3.web appointments $9.99per month. > 4.email ( very useful for capitated patients) > 5.credit cards (quickbooks credit card kit) > 6.thinking of lockbox services for money deposits and cash management > 7.erxnow for refill request ( free) > 8.onebox for virtual pbx ($49.99 per month) very flexible for my needs > which include several calls from the hospital directly forwarded to my > cell phone- much improved communication with nurses), messages can be > forwarded to phone tag for trancription then forwarded to My office > manager's email/me cell phone > 9.Phonetag for transcribed voice mail ( my cell phone and office > hospital calls) > 10.Sharps by mail > 11Amazing Charts > 12.Plan to start using HYH > 13.Less space( one exam room only) > 14.quality employees(pay them well) > > Question: Am I missing something ? > > Sangeetha > > > > > -- > If you are a patient please allow up to 24 hours for a reply by email/ > please note the new email address. > Remember that e-mail may not be entirely secure/ > MD > > > ph fax > Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 31, 2008 Report Share Posted December 31, 2008 What's sharps by mail? efficiencies Ok Here is what I am doing differently from myu prior office set up1.paycycle $42/month/ direct deposit/ efile/2.tsheets for time sheets ( free service) 2 accounts3.web appointments $9.99per month.4.email ( very useful for capitated patients)5.credit cards (quickbooks credit card kit)6.thinking of lockbox services for money deposits and cash management7.erxnow for refill request ( free)8.onebox for virtual pbx ($49.99 per month) very flexible for my needswhich include several calls from the hospital directly forwarded to mycell phone- much improved communication with nurses), messages can beforwarded to phone tag for trancription then forwarded to My officemanager's email/me cell phone9.Phonetag for transcribed voice mail ( my cell phone and officehospital calls)10.Sharps by mail11Amazing Charts12.Plan to start using HYH13.Less space( one exam room only)14.quality employees(pay them well)Question: Am I missing something ?Sangeetha Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 31, 2008 Report Share Posted December 31, 2008 disposal for sharps. I dont have enough sharps to have an ongoing contract and usage is extremely variable so I use http://www.sharpsinc.com/disposal_mail_product_page.htm Sangeetha > > What's sharps by mail? > efficiencies > > > Ok Here is what I am doing differently from myu prior office set up > > 1.paycycle $42/month/ direct deposit/ efile/ > 2.tsheets for time sheets ( free service) 2 accounts > 3.web appointments $9.99per month. > 4.email ( very useful for capitated patients) > 5.credit cards (quickbooks credit card kit) > 6.thinking of lockbox services for money deposits and cash management > 7.erxnow for refill request ( free) > 8.onebox for virtual pbx ($49.99 per month) very flexible for my needs > which include several calls from the hospital directly forwarded to my > cell phone- much improved communication with nurses), messages can be > forwarded to phone tag for trancription then forwarded to My office > manager's email/me cell phone > 9.Phonetag for transcribed voice mail ( my cell phone and office > hospital calls) > 10.Sharps by mail > 11Amazing Charts > 12.Plan to start using HYH > 13.Less space( one exam room only) > 14.quality employees(pay them well) > > Question: Am I missing something ? > > Sangeetha > Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 31, 2008 Report Share Posted December 31, 2008 Ok what about shredding? I find that with what I am paying the shredders, I can probably buy a shredder every month:( > > > > What's sharps by mail? > > efficiencies > > > > > > Ok Here is what I am doing differently from myu prior office set up > > > > 1.paycycle $42/month/ direct deposit/ efile/ > > 2.tsheets for time sheets ( free service) 2 accounts > > 3.web appointments $9.99per month. > > 4.email ( very useful for capitated patients) > > 5.credit cards (quickbooks credit card kit) > > 6.thinking of lockbox services for money deposits and cash management > > 7.erxnow for refill request ( free) > > 8.onebox for virtual pbx ($49.99 per month) very flexible for my needs > > which include several calls from the hospital directly forwarded to my > > cell phone- much improved communication with nurses), messages can be > > forwarded to phone tag for trancription then forwarded to My office > > manager's email/me cell phone > > 9.Phonetag for transcribed voice mail ( my cell phone and office > > hospital calls) > > 10.Sharps by mail > > 11Amazing Charts > > 12.Plan to start using HYH > > 13.Less space( one exam room only) > > 14.quality employees(pay them well) > > > > Question: Am I missing something ? > > > > Sangeetha > > > Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 31, 2008 Report Share Posted December 31, 2008 We bought a nice size microshredder at Staples, lasts well over 2 years and we shred like Tazmanian devils! I would never dream of paying for shredding. It does microshredding or plain strip shredding. The shreds can be used as cat litter, hamster bedding, flower pot soil additions, soaking up oil spills in the garage or barn, composting, shred colored paper for the kids to use as confetti! or just plain recycling. What can you do with this wonderful replacement for sawdust? Or I use some of my unneeded papers for fireplace starters. My shredder has a slot for credit cards and discs that need shredding. I LOVE IT! To: Sent: Tuesday, December 30, 2008 11:35:41 PMSubject: Re: efficiencies Ok what about shredding?I find that with what I am paying the shredders, I can probably buy ashredder every month:(> >> > What's sharps by mail?> > [Practiceimprovemen t1] efficiencies> > > > > > Ok Here is what I am doing differently from myu prior office set up> > > > 1.paycycle $42/month/ direct deposit/ efile/> > 2.tsheets for time sheets ( free service) 2 accounts> > 3.web appointments $9.99per month.> > 4.email ( very useful for capitated patients)> > 5.credit cards (quickbooks credit card kit)> > 6.thinking of lockbox services for money deposits and cashmanagement> > 7.erxnow for refill request ( free)> > 8.onebox for virtual pbx ($49.99 per month) very flexible for myneeds> > which include several calls from the hospital directly forwardedto my> > cell phone- much improved communication with nurses), messagescan be> > forwarded to phone tag for trancription then forwarded to My office> > manager's email/me cell phone> > 9.Phonetag for transcribed voice mail ( my cell phone and office> > hospital calls)> > 10.Sharps by mail> > 11Amazing Charts> > 12.Plan to start using HYH> > 13.Less space( one exam room only)> > 14.quality employees(pay them well)> > > > Question: Am I missing something ?> > > > Sangeetha> >> Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 31, 2008 Report Share Posted December 31, 2008 Hi , What's the brand and model #. StrazWe bought a nice size microshredder at Staples, lasts well over 2 years and we shred like Tazmanian devils! I would never dream of paying for shredding. It does microshredding or plain strip shredding. The shreds can be used as cat litter, hamster bedding, flower pot soil additions, soaking up oil spills in the garage or barn, composting, shred colored paper for the kids to use as confetti! or just plain recycling. What can you do with this wonderful replacement for sawdust? Or I use some of my unneeded papers for fireplace starters. My shredder has a slot for credit cards and discs that need shredding. I LOVE IT!From: Sangeetha Murthy <sangeethamurthyonebox>To: Sent: Tuesday, December 30, 2008 11:35:41 PMSubject: Re: efficienciesOk what about shredding?I find that with what I am paying the shredders, I can probably buy ashredder every month:(> >> > What's sharps by mail?> > [Practiceimprovemen t1] efficiencies> > > > > > Ok Here is what I am doing differently from myu prior office set up> > > > 1.paycycle $42/month/ direct deposit/ efile/> > 2.tsheets for time sheets ( free service) 2 accounts> > 3.web appointments $9.99per month.> > 4.email ( very useful for capitated patients)> > 5.credit cards (quickbooks credit card kit)> > 6.thinking of lockbox services for money deposits and cashmanagement> > 7.erxnow for refill request ( free)> > 8.onebox for virtual pbx ($49.99 per month) very flexible for myneeds> > which include several calls from the hospital directly forwardedto my> > cell phone- much improved communication with nurses), messagescan be> > forwarded to phone tag for trancription then forwarded to My office> > manager's email/me cell phone> > 9.Phonetag for transcribed voice mail ( my cell phone and office> > hospital calls)> > 10.Sharps by mail> > 11Amazing Charts> > 12.Plan to start using HYH> > 13.Less space( one exam room only)> > 14.quality employees(pay them well)> > > > Question: Am I missing something ?> > > > Sangeetha> >> Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 31, 2008 Report Share Posted December 31, 2008 Our accountant uses a shredding service and they charge us a nominal fee (about 20$) to drop off our shredibles. We make about 3 trips/year. This was a huge pain before we started doing this and we had gone through several home office shredders. Accountants are also very funny about private information - their shred box is bolted to the floor and has a locked lid. Best wishes with your new practice, Kari Jewett Sangeetha Murthy wrote: > > Ok what about shredding? > > I find that with what I am paying the shredders, I can probably buy a > shredder every month:( > > > > > > > > What's sharps by mail? > > > efficiencies > > > > > > > > > Ok Here is what I am doing differently from myu prior office set up > > > > > > 1.paycycle $42/month/ direct deposit/ efile/ > > > 2.tsheets for time sheets ( free service) 2 accounts > > > 3.web appointments $9.99per month. > > > 4.email ( very useful for capitated patients) > > > 5.credit cards (quickbooks credit card kit) > > > 6.thinking of lockbox services for money deposits and cash > management > > > 7.erxnow for refill request ( free) > > > 8.onebox for virtual pbx ($49.99 per month) very flexible for my > needs > > > which include several calls from the hospital directly forwarded > to my > > > cell phone- much improved communication with nurses), messages > can be > > > forwarded to phone tag for trancription then forwarded to My office > > > manager's email/me cell phone > > > 9.Phonetag for transcribed voice mail ( my cell phone and office > > > hospital calls) > > > 10.Sharps by mail > > > 11Amazing Charts > > > 12.Plan to start using HYH > > > 13.Less space( one exam room only) > > > 14.quality employees(pay them well) > > > > > > Question: Am I missing something ? > > > > > > Sangeetha > > > > > > > Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 31, 2008 Report Share Posted December 31, 2008 What is HYH? What's sharps by mail? efficiencies Ok Here is what I am doing differently from myu prior office set up1.paycycle $42/month/ direct deposit/ efile/2.tsheets for time sheets ( free service) 2 accounts3.web appointments $9.99per month. 4.email ( very useful for capitated patients)5.credit cards (quickbooks credit card kit)6.thinking of lockbox services for money deposits and cash management7.erxnow for refill request ( free)8.onebox for virtual pbx ($49.99 per month) very flexible for my needs which include several calls from the hospital directly forwarded to mycell phone- much improved communication with nurses), messages can beforwarded to phone tag for trancription then forwarded to My officemanager's email/me cell phone 9.Phonetag for transcribed voice mail ( my cell phone and officehospital calls)10.Sharps by mail11Amazing Charts12.Plan to start using HYH13.Less space( one exam room only)14.quality employees(pay them well) Question: Am I missing something ?Sangeetha Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 31, 2008 Report Share Posted December 31, 2008 Sangeetha-I love your list of efficiencies. As a group, we've come so far that I have to congratulate us. I think it is JUST FANTASTIC that we are routinely enslaving technology to provide the one critical thing that goes begging in most care situations: the time needed to nurture the doctor patient relationship. Thank you for reminding me to count the blessings!MaijoHowsYourHealth is a web based survey IMPs are using to measure patient centered collaborative care in their practices. The survey gives you both individual information about the patient in front of you, (in some cases, very useful information which you hadn't uncovered before) and an easy way of gathering aggregate quality data about your practice.Article link:http://www.aafp.org/fpm/20080200/19prac.htmlLynnTo: From: maijom@...Date: Wed, 31 Dec 2008 11:14:21 -0500Subject: Re: efficiencies What is HYH? On Tue, Dec 30, 2008 at 10:06 PM, Dr Levin <dr_levincomcast (DOT) net> wrote: What's sharps by mail? efficiencies Ok Here is what I am doing differently from myu prior office set up1.paycycle $42/month/ direct deposit/ efile/2.tsheets for time sheets ( free service) 2 accounts3.web appointments $9.99per month. 4.email ( very useful for capitated patients)5.credit cards (quickbooks credit card kit)6.thinking of lockbox services for money deposits and cash management7.erxnow for refill request ( free)8.onebox for virtual pbx ($49.99 per month) very flexible for my needs which include several calls from the hospital directly forwarded to mycell phone- much improved communication with nurses), messages can beforwarded to phone tag for trancription then forwarded to My officemanager's email/me cell phone 9.Phonetag for transcribed voice mail ( my cell phone and officehospital calls)10.Sharps by mail11Amazing Charts12.Plan to start using HYH13.Less space( one exam room only)14.quality employees(pay them well) Question: Am I missing something ?Sangeetha Send e-mail faster without improving your typing skills. Get your Hotmail® account. Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 31, 2008 Report Share Posted December 31, 2008 Hi there, Our shredder is Staples Model SPL 1070M. Like said the last one lasted us about two years before it gave up the ghost. That model was no longer available so I purchased this one with the money from the extended coverage from the first one, plus a few bucks kicked in. In terms of shedders in office like ours that scan and then shred tons of stuff, this may be one of the best investments for the extended coverage that is so frequently just a waste of money. But accidental coverage of laptops with spill and drops, shredders and the like are probably worth it... And I believe there is another micro shredder that is made by one of the major shedder companies too. These are not cheap, they cost about $100-$150 bucks, but they sure do the privacy job we are all looking for.... To: Sent: Wednesday, December 31, 2008 10:43:04 AMSubject: Re: Re: efficiencies Hi , What's the brand and model #. Straz We bought a nice size microshredder at Staples, lasts well over 2 years and we shred like Tazmanian devils! I would never dream of paying for shredding. It does microshredding or plain strip shredding. The shreds can be used as cat litter, hamster bedding, flower pot soil additions, soaking up oil spills in the garage or barn, composting, shred colored paper for the kids to use as confetti! or just plain recycling. What can you do with this wonderful replacement for sawdust? Or I use some of my unneeded papers for fireplace starters. My shredder has a slot for credit cards and discs that need shredding. I LOVE IT! From: Sangeetha Murthy <sangeethamurthy@ onebox.com>To: Practiceimprovement 1yahoogroups (DOT) comSent: Tuesday, December 30, 2008 11:35:41 PMSubject: [Practiceimprovemen t1] Re: efficiencies Ok what about shredding?I find that with what I am paying the shredders, I can probably buy ashredder every month:(> >> > What's sharps by mail?> > [Practiceimprovemen t1] efficiencies> > > > > > Ok Here is what I am doing differently from myu prior office set up> > > > 1.paycycle $42/month/ direct deposit/ efile/> > 2.tsheets for time sheets ( free service) 2 accounts> > 3.web appointments $9.99per month.> > 4.email ( very useful for capitated patients)> > 5.credit cards (quickbooks credit card kit)> > 6.thinking of lockbox services for money deposits and cashmanagement> > 7.erxnow for refill request ( free)> > 8.onebox for virtual pbx ($49.99 per month) very flexible for myneeds> > which include several calls from the hospital directly forwardedto my> > cell phone- much improved communication with nurses), messagescan be> > forwarded to phone tag for trancription then forwarded to My office> > manager's email/me cell phone> > 9.Phonetag for transcribed voice mail ( my cell phone and office> > hospital calls)> > 10.Sharps by mail> > 11Amazing Charts> > 12.Plan to start using HYH> > 13.Less space( one exam room only)> > 14.quality employees(pay them well)> > > > Question: Am I missing something ?> > > > Sangeetha> >> Quote Link to comment Share on other sites More sharing options...
Guest guest Posted January 1, 2009 Report Share Posted January 1, 2009 We bought a shredder at Costco. We’ve gone through 2 in 4 years. They’re about $100/each or so. We don’t shred too much since we are “paperless.” When patients come in with records, we scan them and give them back to the patient. We’re only shredding lab results and registration forms (for the most part). Pratt Office Manager Oak Tree Internal Medicine P.C Roy Medical Associates, Inc. From: [mailto: ] On Behalf Of Sangeetha Murthy Sent: Tuesday, December 30, 2008 8:36 PM To: Subject: Re: efficiencies Ok what about shredding? I find that with what I am paying the shredders, I can probably buy a shredder every month:( > > > > What's sharps by mail? > > efficiencies > > > > > > Ok Here is what I am doing differently from myu prior office set up > > > > 1.paycycle $42/month/ direct deposit/ efile/ > > 2.tsheets for time sheets ( free service) 2 accounts > > 3.web appointments $9.99per month. > > 4.email ( very useful for capitated patients) > > 5.credit cards (quickbooks credit card kit) > > 6.thinking of lockbox services for money deposits and cash management > > 7.erxnow for refill request ( free) > > 8.onebox for virtual pbx ($49.99 per month) very flexible for my needs > > which include several calls from the hospital directly forwarded to my > > cell phone- much improved communication with nurses), messages can be > > forwarded to phone tag for trancription then forwarded to My office > > manager's email/me cell phone > > 9.Phonetag for transcribed voice mail ( my cell phone and office > > hospital calls) > > 10.Sharps by mail > > 11Amazing Charts > > 12.Plan to start using HYH > > 13.Less space( one exam room only) > > 14.quality employees(pay them well) > > > > Question: Am I missing something ? > > > > Sangeetha > > > Quote Link to comment Share on other sites More sharing options...
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