Medical Records charge

[Guest guest]

Hello group: Our office has been asked by a patient to provide copies of her

medical records for her to hand-carry.

We are accustomed to insurance companies and attorneys making this request and

have a fee we pass on to them

for this service. What are your policies for passing on a charge to your

patient? I ask this because we have since

changed to a new E.H.R. and have to request our old records on a disk and also

go to the old hand-written chart

to copies lots more. What would you charge?

Thanks for helping us.

Alliance Physical Therapy, Eugene, Oregon

[Guest guest]

In land, the state dictates what one can charge for medical records (see

http://codingtrainer.com/mrfees20102011.html).

The adjusted rates for medical record copying as announced by the land Board

of Physiciams are as follows:

A preparation fee of $22.0911 (This fee may not be charged to patients), plus

A copying charge of $.73637 per page; plus

The actual cost of shipping and handling

Jan

>

Jan Dommerholt, PT, DPT, MPS, DAAPM

Bethesda Physiocare®, Inc.

7830 Old town Road, Suite C-15

Bethesda, MD 20814-2440

United States

+ (voice)

+ (fax)

dommerholt@...

www.bethesdaphysiocare.com

Anne Arundel Physiocare®

127 Lubrano Dr, Suite L-3

polis, MD 21401-7322

+ (voice)

Myopain Seminars, LLC

+ (voice)

+ (fax)

www.myopainseminars.com

dommerholt@...

http://www.linkedin.com/in/jandommerholt

[Guest guest]

To be HIPAA compliant, you should be charging a reasonable fee or be at risk

of the person filing a HIPAA grievance. In discussing the HIPAA

regulations, most interpret this to mean the same amount it would cost to

copy the records at a copy service at a per page rate. Lawyers charge more

but are not subject to the HIPAA regulations so they continue to use the

copy charge to make a profit.

M. Howell, PT, MPT

Eagle, ID

thowell@...

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From: PTManager [mailto:PTManager ] On Behalf

Of bsnssffc@...

Sent: Tuesday, July 05, 2011 3:41 PM

To: PTManager

Subject: Medical Records charge

Hello group: Our office has been asked by a patient to provide copies of her

medical records for her to hand-carry.

We are accustomed to insurance companies and attorneys making this request

and have a fee we pass on to them

for this service. What are your policies for passing on a charge to your

patient? I ask this because we have since

changed to a new E.H.R. and have to request our old records on a disk and

also go to the old hand-written chart

to copies lots more. What would you charge?

Thanks for helping us.

Alliance Physical Therapy, Eugene, Oregon